Evaluate bids and award a tender

Bids can only be read after the opening date.

1. Declare conflicts of interest

Before scoring, each evaluator declares whether they have a conflict with any bidder. Declarations are kept on record.

2. Score the bids

Open each bid, read its documents and price schedule, and score it against the criteria you published. Compare shows the bids side by side. The AI assistant can suggest evaluation notes; you decide the scores.

3. Sign off the evaluation

When scoring is complete, request sign-off. A second person approves it, and the scores are then locked. If your organisation has nobody else who could approve, this is recorded as a waiver. If the evaluation must change, it can be reopened with a reason.

4. Shortlist and award

Finalise the shortlist, then make the award. The award must be confirmed by a different person from the one who made it. Bidders are notified of the outcome.

Bidders who disagree can appeal; appeals are reviewed outside the evaluation.